If your ministry is trying to get the word out about a meeting or event for Emmaus/Queen of Angels, please follow these guidelines.

Banners:
- Schedule in advance through standard facility scheduling process.
Emmaus is limited to one banner on the street at a time. Please submit your request through the standard facility scheduling process. It will be your responsibility to supply the banner, to post it on the approved date, and to take it down on the final date. We suggest 3'x8' size, 2-sided with grommets and very limited text, but you may provide whatever fits the posts that are in place. Note that the City of Lakeway requires that any street banners be advertising a specific event. We also have one set of internal banner posts near the church entrance; those must also be requested through this same process. If you are advertising an event that applies more to parishioners than the general community, please consider requesting the internal placement. If you need assistance finding a banner company, please let us know.

Brochures/Flyers/Print Materials:
- Send document to [email protected].
All documents (for any kind of distribution or displaying in narthex), brochures, handouts, and any other print materials representing the parish must be sent in an editable format to [email protected] for approval prior to copying/printing or distributing. It is expected that documents you submit have gone through a thorough analysis on your end, making sure any dates and locations reflected in the handout are already appearing on the parish calendar. Please submit at least three business days in advance of the date you wish to photocopy or distribute to allow adequate time for proofing and updating. If you are requesting a flyer run as a Bulletin Insert, please see instructions that follow. Please also note that any items for display in the narthex will only be in the narthex racks and must be dropped off to the Director of Communications for approval and placement. Please do not leave literature in the narthex; it will be discarded.

Bulletin:
- Send article to [email protected] by Friday, 12 noon.
Write a brief announcement that includes who, what, when, where, why about your meeting/event. Submit to [email protected] by 12 noon on Friday to appear in the following weekend’s bulletin. (For example, submission by 12 noon Friday, 9/21, will appear in the bulletin for Sunday, 9/30). Items will appear for a maximum of two weeks.

Bulletin Inserts:
- Request insert in advance by emailing [email protected].
A maximum of one bulletin insert is allowed at a time and, in most cases, we would prefer to incorporate the message within the body of a bulletin rather than as a separate insert. Therefore, we suggest you send your request as early as possible to [email protected]. If you are approved for a stand-alone insert (instead of incorporating into the bulletin pages), we will advise. We must have your insert in an editable format by the stated bulletin deadlines (see above) to allow time for editing, copying, and stuffing. If insert is received after the deadline, we may still be able to edit, but you will be responsible for your own copying and stuffing.


Emmaus eNews:
- Send announcement to [email protected] by Monday, 12 noon.
Write a brief announcement that includes who, what, when, where, why about your meeting/event and submit to [email protected]. The Emmaus eNews is intended to be an electronic newsletter of current events happening at the parish. In most cases, items should appear only one (1) week. Submission deadline is Monday at 12 noon for the Wednesday eNews.

Mass Announcements:
- Send announcement to [email protected] by Thursday, 12 noon.
Mass announcements may be requested for one (1) week only. You may submit 2-3 short sentences with the date you wish your announcement read at Mass. Deadline is Thursday, 12 noon. Submissions will be reviewed and approved by the pastor prior to announcement at Mass. In most cases, parishioners will be encouraged to pick up a bulletin for the latest announcements.

Narthex Display:
- Send request to [email protected] by Monday, 12 noon.
A single slide may be requested to run a specific week in the narthex video display. Submit your request along with brief information – event name, date, contact – and a photo or graphic if you have a special one you’d like us to use, to [email protected] by 12 noon on the preceding Monday.

Photos:
If you or your group has photos of events that you’d like to share, you may email a few to [email protected] along with a description. If you have more than a few, please place on a CD or thumb drive and drop at the parish office. Parish staff should instead load photos to the X Drive/Communications/Pictures/YY.MM.DD Event Name and notify [email protected] that the pictures are there. We do post selected photos on the appropriate page of The City and upload albums to Emmaus’ Flickr photo site.

Pulpit Plea:
- Send request and synopsis to [email protected] as early as possible and no later than Wednesday, 12 noon.
Individual goes to pulpit to give a maximum 2 minute announcement/plea after regular announcements at Mass. Your request must be in writing and submitted by Wednesday, 12 noon to [email protected] along with a brief synopsis of the message. In the interest of not interrupting the Mass, approval of pulpit pleas will be extremely limited; therefore we encourage you to make your request as early as possible. Once submitted to the email address shown, the pastor will be provided with the submitted information in order to review and advise as to whether the plea is approved. Upon approval, the presenter will be added to the announcement list for Emmaus/Queen of Angels. Anyone not listed on the distributed announcement list will not be allowed to make a Pulpit Plea.

Narthex/Coffee Bar Space:
- Send request as early as possible to [email protected].
These must be requested in advance through [email protected] due to the number of ministries that our parish offers. This applies to both Emmaus and Queen of Angels Chapel.

Emmaus Website and Social Media:
- Send any requested postings to [email protected].
Please note that www.emmausparish.org is the only authorized website for Emmaus Catholic Parish and its ministries, and the online listings shown below are the only additional authorized sites. Any other websites representing Emmaus Catholic Parish/Queen of Angels Chapel should not be set up, nor should email distributions be sent (see Email Protocol below). Thank you for your cooperation.

Miscellaneous Websites/Publications/Social Media:
- Send any requested postings to [email protected]
Individuals must have prior approval from the pastor and the Communications Director before posting/submitting news and/or information about Emmaus or Queen of Angels Chapel to other publications, websites and social media.

Please keep in mind that all information is subject to approval and editing by the pastor and the Communications Director.

Emmaus Catholic Parish Online –
Website: www.emmausparish.org
Facebook: www.facebook.com/emmauscatholicparish
Twitter: www.twitter.com/emmausparish
Instagram: www.instagram/emmausparish
LinkedIn: www.linkedin.com/company/emmaus-catholic-parish
Emmaus Gala: www.biddingforgood.com/emmausgala

Emmaus Email Protocol

Parish email should only be distributed through Flocknotes. This includes distributions for:

• Full parish news - eNews, Pastor's e-Epistle, funeral announcements

• Faith Formation - Leaders and directors of each group/ministry are charged with promoting Flocknotes to their members so they may receive electronic notices.

• Ministry groups within the parish should only share information through their groups. This includes Music Ministries, Welcome Retreat Teams, Men of Emmaus, etc. Any other group email distributions are prohibited.

Emails to individuals rather than a specified group may be sent, but if the email is going to multiple recipients, they must be blind-copied (BCC'd) so as to protect their email addresses.

Thank you for following these guidelines. If you have questions or require clarification, please email [email protected].